California ACA Reporting - An Overview
After eliminating federal individual mandates under the Affordable Care Act (ACA) by Congress, California has passed the state individual mandate and is effective from January 1, 2020.
The California Individual Mandate requires its residents and their dependents to have “Minimum Essential Coverage” for each month of the calendar year or pay a penalty.
The state requires employers to report certain information about the health insurance coverage offered to their employees who reside in California. Therefore, the State of California requires employers to report the information through ACA Forms 1095-B/C.
Who must file ACA forms with California?
- Employers who provide MEC to California residents must submit a return to the state, indicating that their employees (California residents) had qualified health insurance coverage throughout the year. They must also distribute copies to their employees.
- Under the ACA’s Employer Mandate, Applicable Large Employers (ALEs) (organizations with 50 or more full-time employees and full-time equivalent employees) must offer qualified MEC to at least 95% of their full-time employees (and their dependents). Otherwise, the ALE will be subject to Internal Revenue Code (IRC) Section 4980H penalties. The IRS is issuing these penalties to employers using Letter 226J.
We will take care of your California ACA reporting. Provide basic information about your business and get a customized solution as per your needs.
What is the deadline to file ACA forms with the state of California for the
2023 Tax Year?
Recipient Copy
Deadline
March 04, 2024
E-filing
Deadline
April 01, 2024
We take care of filing your ACA forms with the State of California and distribute the copies to your employees on or before the deadline.
Reach out to us with your requirements at support@acawise.com or(704)-954-8420.
What Information to Report to file ACA form
with California?
To file Forms 1095 & 1094-B/C with the State and distribute copies to the residents of California, the employer must need the following:
- Name, address, and SSN/TIN of the covered individual.
- Name, address, EIN, and contact info of the plan provider.
- For self-insured group health plans, the name, address, EIN, and contact information of the plan sponsor.
- The offer of coverage code for each recipient/employee, broken down by month.
- The recipient/employee’s premium share of coverage, by month.
- Any safe harbor relief codes that are applicable.
- The covered individual's spouse and dependent(s) information, if applicable (name, SSN or DOB, and months covered).
Visit https://www.acawise.com/california-aca-reporting-requirements/ to learn more about California.
How to File ACA Forms with the State of California?
Employers who provide a “Minimum Essential Coverage” to CA residents must electronically file their ACA forms to the California Franchise Tax Board (FTB) before the deadline.
We will take care of reporting your ACA Forms with the state of California. Provide basic information about your business and get a customized solution as per your needs.
Submit Your Requirements NowPenalties for Filing ACA Forms post deadline to the state of California
By filing, states can able to determine whether the employer offered MEC to California residents or not. Employers who fail to file Form 1095 & 1094 will be subject to a $50 penalty per individual.An Accurate & Secure way to E-File ACA Forms
with California
- ACAwise is a customized ACA reporting solution that completely takes care of employers California Individual Mandates ACA reporting requirements.
- With extensive experience in handling the e-filing of both the federal ACA reporting and the state individual mandate reporting, ACAwise accurately reports your Health Care Coverage information with California.
- Provide your payroll, benefits, and employee census data using our ACAwise excel template or your own template. We will generate the ACA Form 1095-B / 1095-C and e-file it with the state of California. We can also handle the distribution of your CA ACA copies to your employees before the recipient copy deadline.
